Industry Acronyms

Acronyms and technical terms abound in the world of document, data, and content management.  Terms like "library services", "publishing", and "content" seem to have mixed meaning depending on the various software vendors. In addition,  the document /content/data/record management universe has come up with a confusing over-abundance of acronyms that empower industry insiders but only helps to widen the communications gap with the "less-technical" management/ executive audience.

(BMS) Brand Management System - Brand management systems are specific applications of the more general DAM category of products to the management of advertising and promotional materials.

(DAM) Digital Asset Management - system assists in managing the lifecycle of digital media (video, graphics, marketing materials, photos, multimedia presentations).

(ECM) Enterprise Content Management - system varies their functionality. Some support both the web and publications content life cycle, while others support the web content life cycle and either transactional content or customer relationship management content. The definition of enterprise content management put forth by AIIM includes methods and tools that "capture, manage, store, preserve and deliver" content across an enterprise. "Manage" contains components like document management, collaboration, business process management, records management, email management, workflow and web content management. The enterprise content management concept is not restricted to web-based technologies but includes client/server and hosted/On-demand solutions.

(EDMS) Electronic Document Management System - a computer based system used for managing electronic and paper-based documents. An EDMS generally offers a means of checking documents into the system, searching for documents in the system, and version control. Many systems also provide workflow and collaboration capabilities. An EDMS is not to be confused with a Records Management (RM) system that is used to help with the long-term management of records.

(GIS) Geographic Information System - Geographic information systems (GIS) are special purpose, computer-based systems for the capture, storage, retrieval, analysis and display of spatial (location-referenced) data.

(ICM) Integrated Content Management - system assists in managing enterprise documents and content.

(IDM) Integrated Document Management - system assists an organization in managing enterprise documents and content. There is a blurry industry line between ECM and IDM but many would agree that IDM represents a more streamlined approach to document management. Document management systems are designed to assist organizations to manage the creation and flow of documents through the provision of a centralised repository, and workflow that encapsulates business rules and metadata. The focus of a DMS is primarily on the storage and retrieval of self-contained electronic resources, in their native (original) format

(LCMS) Learning Content Management System - assists an organization in managing the web-based learning content life cycle.

(LMS) Library Management System - library management systems provide a complete solution for the administration all of a library’s technical functions and services to the public. This ranges from tracking the assets held by the library, managing lending, through to supporting the daily activities of the library.  (LMS) Learning Management Systems automate the administration of training and other learning. This includes registering students, managing training resources, recording results, and general course administration. Learning management systems are designed to meet the entire needs of professional trainers and other educators.

(LCMS) Learning Content Management System - learning content management systems combine the capabilities of a content management system (CMS) with that of a learning management system (LMS). This allows them to manage both the content of the training materials, and the administration of the course itself.

(PCMS) Publications Content Management System - assists in managing the publications (manuals, books, help, guidelines, references) content life cycle.

(PLM) - Product Lifecycle Management - a term used for the process of managing the entire lifecycle of a product from its conception, through design and manufacture to service and disposal. PLM is a set of capabilities that include document workflow and  enable an enterprise to effectively and efficiently innovate and manage its products and related services throughout the entire business lifecycle. It is one of the four cornerstones of a corporation's IT digital structure.

(RMS) Records Management System - recordkeeping systems as ‘information systems which capture, maintain and provide access to records over time’. This includes managing both physical (paper) records and electronic documents.

(TCM) Transactional Content Management - assists in managing e-commerce transactions.

(WCM) Web Content Management - the software that manages content (text, graphics, links, etc.) for distribution on a web server. Usually the software provides tools where users with little or no knowledge of programming languages and markup languages (such as HTML) can create and manage content with relative ease of use.